How to Backup/Save Outlook Emails to Google Drive with Ease

Download Gmail Attachments Emails to Google Drive

The YouTube video will help you get started in 2 minutes.

All you have to do is visually create a rule, similar to how your create filters in Gmail, and then specify a folder in your Google drive. The add-on runs in the background and will automatically download the matching emails to the corresponding Drive folder. You can choose to save the email message only, the included attachments or both.

The add-on runs every hour but if you would like to speed up things a bit, you can manually start the downloads as well. While you are inside the Google Sheet, go to Addons, Save Emails and Attachments and then choose Manage Rules. Now pick any of available rules that you have previously created and tap the Run button to instantly download the matching emails to your Google Drive.

Once an email thread is added to Google Drive, a label “Saved” is applied to the message in Gmail to indicate that the thread has been processed by the add-on and it won’t be processed in the next iteration.

Download Save Emails

Download Save Emails

Internally, there’s a Google Script that is doing all the hard work. It connects to your Gmail, pulls the matching threads and saves them to Drive via the various Google Apps Script APIs.

The add-on is completely free but there’s a premium version as well that offers a few additional benefits. With premium, you can create unlimited number of mapping rules, the Gmails are saved to Drive at a much faster rate (within 10-15 minutes) and you get email support as well.

If you are wondering why use an add-on where you have services like Zapier or IFTTT that offer similar features, here’s a clue. The Save Emails add-on can process both new (incoming) email as well as old messages in your mailbox. It converts your email messages into high-quality, print-ready and searchable PDF files. And you can run the add-on manually to save emails on demand.

Video

Step 2: Forward your invoice email to your Parseur mailbox

You will receive an email address so that you can send your emails and attachments to your Parseur mailbox.

You can also set up an auto-forwarding rule to forward all your emails automatically to the Parseur mailbox. The email will reach your mailbox in less than 10 seconds!

Email received in Parseur mailbox

Email received in Parseur mailbox

Once the email attachment is in your mailbox, go to “fields” and click on “extras” and tick “OriginalDocument

With this extra field, the original raw document can be extracted, downloaded and exported:

Tick the OriginalDocument field

Tick the OriginalDocument field

For the data extraction process, you can follow our integration article where we showed you how to automate your Quickbooks accounting with Parseur.

Get more Google Drive backup space for free

As we all know, Google Drive generously provides 15GB of free storage space for each personal account, but this space is co-owned with Google Photos, Gmail, Google Docs, and other services under the same account. So all kinds of files may fill up the storage space of your account very quickly. Apart from upgrading the account, is there any way to increase the space of Google Drive for free? The answer is yes.

We strongly recommend that you try the professional cloud backup service – CBackup. This method is very suitable for users who have multiple Google Drive or other cloud storage service accounts. CBackup can merge multiple Google Drive accounts to form a complete and huge backup space for free.CBackup not only provides free 10GB of backup space for each user but also supports merging multiple Google Drive accounts to form a complete and huge backup space for free.

Step 1. Go to My Storage > + > Add Cloud, choose Google Drive, and click Add. Then follow the guide to allow CBackup access to your Google account.

Step 2. Customize the Display Name, edit the Storage Path, and other settings, then tick the Note option and click OK.

Step 3. Then repeat step 1-2 to add all of your Google Drive accounts. And click My Storage > + > New Combined Cloud to combine all of your clouds. 

Now, your Google Drive backup space has been increased without paying, and you could backup files to Google Drive or Combined Cloud, even CBackup Cloud freely.

Additional causes for backing up Outlook emails to Google Drive

You may also need to backup Outlook to Google Drive for other reasons:

Easy sharing: After users back up emails to Google Drive, they can use the powerful sharing function of the service to share Outlook email content with team members.

Avoid data loss: Google Drive is a safe data storage place. After you save Outlook data to Google Drive, your emails will always be backed up on the cloud, so there is no need to worry about them being lost.

Flexible accessibility: Google Drive provides apps available on various devices. If you want to access Outlook email on your own device, just log in to your account on the Google Drive app. Because after you backup files to Google Drive, these files will be synced to the device where you have logged in to your Google account.

Method 2. Use Google Takeout to Save Gmail Emails to Hard Drive

Here is how to save Gmail emails to external hard drive by using Google Takeout. For that:

Step 1. Sign in to your Google account. After that, select the Manage your data and personalization.

Step 2. Scroll down the menu and click on Download your data.

Step 3. Click the Deselect all. Then scroll down and select Mail.

Step 4. Click on All Mail data included. After that, a window will pop up, deselect Include all messages in the mail and click OK.

Step 5. In the pop-up window, click Send download link via email from the drop-down menu. After that, you can choose a file format for the download. Well, you can also choose other delivery methods according to your needs.

Step 6. Now click Create Archive. Then you will receive a message informing you that an archive is being created.

Step 7. Once the archive file is created, download them on your computer and use a file archiver like 7-zip to open it.

Set up your Email by Zapier trigger 

First, set up your trigger—the event that starts your Zap. Search for and select Email by Zapier as the trigger app and New Inbound Email as the trigger event. Click Continue.

Note: If you started with the Zap template above, this part will already be done for you.

Next, customize the email address that Zapier has already set up for you. This is a series of random letters and numbers followed by @zapiermail.com. 

Before the pre-set characters, Zapier will ask you to add in a word. In this instance, we've used the word gdrive, but it can be any combination of letters and numbers you choose, as long as it's in lowercase. Copy the email address to your clipboard and add it to your address book. 

Once you've done this, click Continue.

Next, send a new email to that email address with an attached file so when you test the Zap, it can pull up the email as a record. 

Now you need to test the trigger. Zapier will find the email you've just sent to your customized email address. This will be used to set up the rest of your Zap. 

Click Test trigger. Once you see that the trigger is working properly, click Continue.

How to Open a Saved Gmail Attachment in Drive

To open an attachment you just saved in Google Drive:

  1. In the email containing the attachment icon, hover the cursor over the attachment you saved to Google Drive and want to open.

  2. Select the folder icon (Organize in Drive).

  3. In the menu that appears, select the folder (usually My Drive) to open Drive to the location where the item is saved. To stay in Gmail, select Move this item, then choose a destination folder.

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